Paying GST/HST (QuickBooks Desktop)

From the ‘Sales Tax menu’, choose ‘File Sales Tax’
Select the ‘Tax Agency’ ‘Receiver General’
Verify that the “From” and “To” dates are correct
If there is an ‘Uncategorized Tax Amount’ at the bottom of the page, call us for assistance
If you have elected to use the Quick Method, record the portion of GST/HST that you keep per these instructions https://www.gtimmons.com/resources/corporations/government-returns/hst/
- Click on the Sales Tax Line 104 (Adjustments)
- Click the “Adjust Line 104” box
- The adjustment account is “4100 HST revenue/quick/simplified”
- Enter the adjustment amount (positive number in QB desktop, negative number in QB Online)
- In QB desktop, select “Decrease Sales Tax Line”
- Click “OK”
- When you are eligible for the additional $300, adjust line 104 a second time following the instructions above (do this only once per year)

Display a Balance Sheet [Reports > Company & Financial > Balance Sheet Standard]. Change the “As of” date to the HST return-end date. Verify that the balance sheet amount for “GST/HST Payable” equals the amount on ‘Line 109 Net Tax’ (if not, call us for assistance)
Click ‘File Return’ > select “Paper …” method > Continue
Click ‘Yes’ to print sales tax return before filing’

Click ‘Pay Now’ (QuickBooks creates a Vendor Accounts Payable)
From the ‘Pay Bills’ screen click the check box to the left of the Receiver General vendor
Change the ‘payment date’ to the period end date
Select the ‘Assign cheque No’ radio button.
Ensure that the correct bank ‘Account’ has been picked
Click Pay Selected Bills
Enter the cheque # in the ‘Assign Cheque Numbers’ screen, click ‘OK’, click ‘Done’. QuickBooks creates the cheque in your bank register.
Verify that the GST/HST Payable account on the Balance Sheet is now $0 (or not showing at all).
File the return with CRA (see Instructions below)

Click ‘Receive Later’ (QuickBooks creates a Customer Accounts Receivable)
Verify that the GST/HST Payable account on the Balance Sheet is now $0 (or not showing at all).
File the return with CRA (see Instructions below)
When the refund is received, go to ‘Customers’ > ‘Receive Payments’ In the ‘Received From’ box choose the customer Receiver General Receivable
Enter the refund into the ‘amount’ box
If you received refund interest, double click the ‘Orig. Amt.’ to open the ‘Make General Journal Entry’ screen. Increase the original ‘Debit’ amount to the amount received. Add a new line at the bottom – account ‘interest and bank charges’ and enter the difference in the Credit column, click ‘Save & Close’
Click ‘Save and Close’